Privacy Policy

Introduction

Welcome to Phylogeny Footics, accessible at www.phylofoot.org.

Phylogeny Footics provides scientific educational information about phylogenetics, molecular evolution, comparative genomics and evolutionary biology.

This Privacy Policy explains how personal information is handled when visitors use the website, submit enquiries, or communicate through the contact details provided.

The policy is intended to support transparency regarding personal data processing and relevant privacy rights under applicable data protection legislation.

Who We Are

Phylogeny Footics is the name of the scientific educational website operating at www.phylofoot.org.

For privacy-related questions, you can use the contact details provided below.

Personal Information We Collect

Depending on the website's configuration and how visitors interact with it, the following categories of personal information may be processed.

Information You Provide

• Name and contact details submitted through a website enquiry.
• Email address and telephone number, where provided.
• Messages, questions and other information included in communications.
• Information voluntarily provided in correspondence with the website.

Technical and Usage Information

When the website is accessed, technical information may be processed by the web-hosting, security or analytics systems used to operate the site.

Depending on the technologies actually deployed, this may include IP addresses, browser and device information, requested pages, and access logs.

How Personal Information Is Used

Personal information may be used for the purposes described below, depending on the processing activities actually undertaken by the website.

• Receiving and responding to contact enquiries.
• Providing information requested by website visitors.
• Operating, maintaining and protecting the website.
• Investigating technical issues and preventing misuse.
• Complying with applicable legal obligations.

Any additional activities, such as newsletter marketing, personalised advertising or account management, must be disclosed if those services are introduced.

Legal Bases for Processing

Where UK GDPR applies, personal data must be processed under an appropriate lawful basis. The relevant basis depends on the particular activity.

Before publication: [CONFIRM: The actual lawful basis for each processing purpose, including details of legitimate interests where relied upon.] The examples above must not be treated as automatically applicable.

Cookies and Similar Technologies

Cookies are small files that websites may store on visitors' devices. Other technologies can perform similar functions.

Depending on the website's actual configuration, cookies and related technologies may support essential website operation, user preferences, security or analytics.

Where required by applicable law, non-essential technologies must be explained to users and appropriate consent obtained before they are used.

Cookie Information

[CONFIRM: Provide a list of the actual cookies and comparable technologies in use, including their providers, purposes, duration and consent requirements. Link to cookie settings if available.]

Visitors should be able to access information about their cookie choices and withdraw consent where consent is the applicable basis.

Data Sharing and International Transfers

Website operation and enquiry management may involve third-party providers acting on behalf of the organisation responsible for the website.

Depending on the services used, these providers may include:

• Website hosting and infrastructure providers.
• Email and communication service providers.
• Technical support and website security providers.
• Analytics providers, where applicable.

[CONFIRM: Actual service providers, recipient categories, their roles as processors or controllers, and whether personal data is transferred outside the UK.]

Where international transfers are subject to data-protection restrictions, the relevant legal mechanism and safeguards must be identified and explained.

Data Retention

Personal information should be retained only as long as necessary for the purposes for which it is processed, subject to applicable legal requirements.

Retention periods may differ for contact enquiries, technical logs, security records and other processing activities.

Information Security

Appropriate technical and organisational measures should be used to protect personal information from unauthorised access, loss, alteration or disclosure.

Such measures can include access restrictions, secure data transmission, software maintenance and monitoring of security incidents.

[CONFIRM: The security practices actually implemented by the website operator and relevant processors.]

No internet-based system can be guaranteed to be completely free from risk.

Your Data Protection Rights

Depending on the circumstances and applicable legislation, individuals may have rights relating to their personal information.

• Access: Request information about personal data held about you.
• Rectification: Request correction of inaccurate or incomplete personal data.
• Erasure: Request deletion of personal data in applicable circumstances.
• Restriction: Request limits on certain processing activities.
• Portability: Request transfer of certain personal data where the legal conditions are met.
• Objection: Object to processing where the relevant right applies, including applicable direct-marketing processing.
• Withdrawal of consent: Withdraw consent at any time where processing depends on consent.

To make a privacy-related request, contact: [email protected].

The organisation may need to verify the requester's identity before responding. The applicable rights and any exemptions depend on the processing activity.

If you have concerns about the processing of personal data, you may also raise a complaint with the UK Information Commissioner's Office, where it is the relevant supervisory authority.

Information Commissioner's Office ↗

External Websites and Scientific References

Phylogeny Footics may link to external scientific publications, research organisations, educational resources and other websites.

These external sites may operate under separate privacy practices and data protection policies.

Visitors are encouraged to review the relevant privacy notice when accessing an external website.

Linking to a scientific resource does not mean that Phylogeny Footics controls that website's privacy practices.

Changes to This Policy and Contact

This Privacy Policy may be updated to reflect changes to website functionality, personal data processing, service providers, or applicable legal requirements.

Material changes affecting how personal data is used should be communicated where legally required.

The most recent publication date should be displayed at the top of this page.